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How HIPAA Compliant Medical Transcription Services Help Your Practice Grow

Author : MTS Services

With the advanced use of computer technology for medical transcription, it has become important to ensure the security of patient and medical information that is transmitted electronically. Patient and medical related information are confidential in nature and it must be protected as per HIPAA norms. Thus, the demand for HIPAA Compliant medical transcription services has increased steadily, with its capability to help your practice grow and make it more profitable.

The Importance of HIPAA Compliant Medical Transcription Services

HIPAA, which stands for Health Insurance Portability and Accountability Act in 1996, has initiated many restrictions on the handling of patient information. There are many medical transcription firms nationwide that provide HIPAA compliant medical transcription services. In order to comply with HIPAA, they take every precautionary measure to protect the integrity and privacy of the dictated information.

Efficient Security Measures Implemented

Here are some of the painstaking measures that these companies take to protect patient information.

Secure, password protected email and FTP sites:

FTP (File transfer Protocol) - The companies securely transfer the files to the customer through a user-friendly File Transfer Protocol (FTP). The FTP enables quick transfer of files. It is basically a connection between the customer's system and the transcription firm's server.
Browser based transfer of files - To ensure security in the browser based transfer of files, 256 bit encryption is employed.

Regular Windows updates - In addition to regular back-ups of computer systems, it is essential to check for Windows updates on a daily basis.

File encryption software - Strong encryption techniques should be implemented to protect the data files stored on the server. Most companies follow 128-bit SSL Encryption Technology for complete security. This prevents the files from being read or tampered by attackers.

Firewall protection – There should be reasonably up-to-date firewall protection to ensure patient confidentiality. Properly configured firewalls offer network protection to a certain extent.

Other precautionary measures implemented by transcription firms are:
• Precautions to ensure information is always kept safe
• Special privacy regulations for staff managing the patients' vital information
• Password protected computers made secure with lockers
• Password-protected online file storage
• Password protected lockers
• Secure workstations
• Staff is trained and monitored on HIPAA privacy, security, and confidentiality
• Frequent updates of firewalls and antivirus software
• Security checks upon entering and leaving the premises

When all these security measures are implemented, your medical practice can drastically reduce public exposure risk and increase operational efficiency, which helps to grow your health practice.

To get full benefit of services, you need to pick the right medical transcription company. Medical transcription companies that offer HIPAA compliant medical transcription services employ not only state-of-the-art systems, but also a highly skilled team of medical transcriptionists and quality assurance staff for ensuring accurate transcription.

Author's Resource Box

MTS Transcription Services (MTS), a US-based medical transcription company, offers HIPAA compliant medical transcription services for healthcare providers.

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Tags:   medical transcription service, hipaa medical transcription, medical transcription company, medical transcription companies, medical transcription services

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Submitted : 2011-07-18    Word Count : 480    Times Viewed: 465